Tailoring the Performance Domains

Tailoring process involves four steps:

·      Select initial approach

·      Tailor for the organization

·      Tailor for the project and

·      Implement ongoing improvement

This is the wrap-up of the tailoring performance domain. 

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This is Kaye B and welcome to another episode of PMP in a Snap. 

This is about tailoring the performance domains. The work associated with each performance domain can also be tailored based on the uniqueness of the project. The principles of project management provide guidance for the behavior of the project practitioners as they tailor the performance domains to meet the unique needs of the project context and the environment. 

When you look at the different performance domains, there are questions that you can ask that would determine if you need to tailor the project. 

For example, in the stakeholder domain, you would ask, “Are the stakeholders internal or external to the organization or both?” The response to that question may be determining the communication method you use to communicate with your stakeholders. Or is one language used with stakeholders? Then maybe part of your budget is to hire an interpreter. 

Let’s look at some project team questions. A question that can come up is what is the physical location of the project team? If you are doing construction, then you will need your team at the same location. But if you are working on software development, you have more flexibility to work remotely. 

If you were starting to plan the project, you might ask if the organization has formal or informal policies, procedures, and guidelines related to cost estimating and budgeting. Then you would have to learn what those policies are to get the estimating done properly or even approved. Another question could be is there one main procurement or multiple at different times with different sellers? Then you may have to go through several channels to get vendors. 

What about delivering the project? You may ask questions like if there are specific quality standards in the industry that need to be applied? Then you would take that into consideration from a timing, quality and cost perspective. Another question could be if the organization have a formal or informal requirements management systems? If so, you need to add this into your overall process. 

These are just some examples of questions that can come up as you tailoring a project. As you go through your project, you should do periodic reviews such as retrospectives or lessons learned to determine if the approach you took is working well and if improvements need to be made by tailoring some more. Sometimes they are a pain to do but retrospectives are beneficial because it can eliminate issues, threats, quality assurance and negative stakeholder feedback.

So in conclusion, the Tailoring process involves four steps:

·      Select initial approach

·      Tailor for the organization

·      Tailor for the project and

·      Implement ongoing improvement

Tailoring involves the considered adaptation of approaches, governance, and processes to make them more suitable for the given environment and the project at hand to make sure the project runs efficiently and effectively. 

That is your PMP in a Snap, we’ll talk next week.